POKO PUPPETS, Inc.
192 Thompson Hill Road
Portland, CT 06480
Phone: (860) 342 - 2461 / Fax: (860) 342-4642
Toll-free phone: 877-PokoPup (877-765-6787)
THE JACK FROST HOLIDAY REVUE & THE PETER RABBIT REVUE
THIS RIDER BECOMES PART OF THE PERFORMANCE CONTRACT
DOWNLOAD MS WORD VERSION OF THIS RIDER.
*PLEASE NOTE: THE FOLLOWING SPECIFICATIONS REPRESENT IDEAL PERFORMING CONDITIONS. WE WILL BE AS FLEXIBLE AS POSSIBLE WITH THESE REQUIREMENTS, AND ANY VARIANCES MUST BE APPROVED IN WRITING.
THE PURPOSE OF THIS DOCUMENT IS TO AVOID ANY UNPLEASANT SURPRISES AT THE TIME OF OUR LOAD IN. PLEASE READ THIS DOCUMENT CAREFULLY, SIGN IT AND KEEP ONE COPY AND RETURN ONE COPY TO US.
PLEASE NOTE: IF, FOR ANY REASON WE ARE UNABLE TO PERFORM THE SHOW
BECAUSE ANY REQUIREMENT SPELLED OUT IN THIS DOCUMENT IS NOT MET, THEN
YOU, THE SPONSOR, WILL STILL BE LIABLE FOR THE ENTIRE PERFORMANCE FEE.
I. TRAVEL DIRECTIONS AND THEATRE TECHNICAL SPECIFICATION SHEET:
The Sponsor agrees to send us the technical specification sheets from your theatre that shows us:
- The size of the stage and wings
- Lighting and sound equipment available to us
- Location of drapes, their color, and whether they fly or travel.
Sponsor also agrees to send travel directions, and/or a marked map to the performance space from the nearest main highway for a commercial vehicle.
THE TRAVEL DIRECTIONS AND THEATRE SPEC SHEETS ARE TO BE RETURNED TO US WITH THE CONTRACT.
IN ADDITION: FOR VENUES OUT OF THE N.Y. AREA: SPONSOR AGREES TO
PROVIDE THE COMPANY WITH A LISTING OF LOCAL REASONABLY PRICED
MOTELS AND RESTAURANTS. WE PREFER MAJOR BUDGET CHAINS IN HOTELS.
THESE LISTINGS ARE TO BE RETURNED WITH THE CONTRACT. HOTEL AND
RESTAURANT LISTINGS ARE NOT REQUIRED FOR GREATER NEW YORK
METROPOLITAN AREA SPONSORS.
WE MUST HAVE TRAVEL DIRECTIONS, THEATRE SPECIFICATIONS SHEETS, AND
HOTEL AND RESTAURANT INFORMATION AT LEAST ONE MONTH PRIOR TO THE
II. SPACE REQUIRED TO PERFORM SHOW:
- STAGE FLOOR: 35' width, 20' depth, 15' height
WING SPACE: (each side): 15' width, 20' depth, 12' height, leading directly to the stage, at same level, and if there are doorways there, they must be at least 7' wide and 12' high.
- BACK STAGE CROSSOVER IS REQUIRED, 6' wide, LEVEL, safely lit.
The stage, wings, back stage, and crossover must be clean (swept or mopped), level, smooth enough for a 2" caster to roll freely, and FREE OF ALL OBSTRUCTIONS, including other scenery, desks, lights, storage of any kind.
- STORAGE SPACE: (when show is left in theatre) 850 cubic feet, LOCKED
- DRESSING ROOMS: Two separate rooms, STAGE LEVEL, each with private toilet facilities (other than public rooms) including toilet, sink, soap and towels. Coat racks, or other facilities to hang costumes required in dressing rooms, and in addition, one rolling costume or coat rack is required to unload costumes, and to store them on stage for quick changes.
TWO PROP TABLES ARE REQUIRED, ONE ON EACH SIDE OF THE STAGE, APPROXIMATELY 3' X 6' EACH.
III. PERSONNEL REQUIRED, AND LOADING TIMES
Sponsor provides 4 people, each able to carry 50 lbs., required from time of load-in through the end of strike and load-out. Sponsor supplies one person to run lights, and another person to run sound, and two others to pull curtains during performance, and /or move scenery, PLUS an additional follow spot operator.
Load-in usually occurs two hours prior to the performance time. In certain cases, when we feel unusual circumstances exist, we may begin the load-in 2 and 1/2 hours prior to performance time.
We assume, unless otherwise notified, that the house opens thirty minutes prior to the performance time. The strike time is usually one hour after the house is out, and the strike has begun.
The company will unload the show only into theatres where the loading door goes directly onto the stage. In the event of any hallways, stairs, elevators, etc., the Sponsor is responsible for carrying the equipment from the truck to the stage and back again.
Loading area must accommodate a van. Sponsor provides safe parking for the equipment van, and also two company cast vehicles during the entire time we are there.
IV. SOUND EQUIPMENT:
We carry tape decks, and/or mini-disk players. Our show is totally prerecorded. We require the use of the house system. We can provide sound equipment for houses under 1500 seats, and we must have that request in writing prior to our N.Y. departure.
HEADSET COMMUNICATION IS REQUIRED BETWEEN OUR STAGE MANAGER
(USUALLY ON STAGE), AND THE LIGHTING AND SOUND TECHNICIANS, AND
FOLLOW SPOT OPERATOR(S).
V. LIGHTING REQUIRED:
20 amp outlet within 25' feet of stage apron ability to achieve blackout:
*PLEASE NOTE: YOU MAY BE REQUIRED TO COVER LIGHT LEAKS IN WINDOWS AND DOORS TO ACHIEVE A REAL BLACKOUT (i.e. you will need to tape cardboard or other opaque materials in all doors with windows, and in windows). General illumination on stage, controlled by dimmer (work lights are not acceptable). Blue wash on stage, on dimmers, for safety lighting during blacklight sequences. Front of house must have at least six, 6"/500 watt lekos, in pink.
FOLLOW SPOT AND OPERATOR ARE REQUIRED. THREE FOCUSED SPECIAL AREAS, ON DIMMERS MAY ADDITIONALLY BE REQUIRED TO LIGHT PLANET SETS. We carry five, 40 watt fluorescent blacklight units for the apron, that require power, stage right.
VI. CURTAINS AND DRAPES:
House curtain required. Apron must extend 3' in front of house curtain. Black drapes must span the stage at least 20' from the lip of the stage. When notified, we can provide black drapes. There must then be facilities to hang the drapes at least 20' from lip of the stage. We must be notified when no front curtain is available. There must be at least two black legs hung In each wing.
VII. BELLS, BUZZERS:
All Bells, Buzzers, P.A. announcements, and all music are to be turned off in the performance area during the presentation.
The stage area, wings, dressing rooms, and theatre are to be kept at a temperature between 68 and 72 degrees Fahrenheit. We will not perform in unheated or unusually hot halls.
IX. OTHER PERFORMERS:
Our production is the exclusive entertainment event. There are to be no other opening acts pre-show speakers, or any other performers on the program unless approved by us in writing prior to the performance date.
This also applies to signed interpretation of the show. If you are planning to have the show signed, please notify us at least a month prior to the performance. If you agree to return it, we can supply a copy of the script and soundtrack. Special lighting must be pre-arranged for a sign interpreter.
PLEASE DO NOT WAIT UNTIL THE DAY OF THE PERFORMANCE TO ADVISE US OF
ANY ADDED ATTRACTIONS. IF YOU, THE SPONSOR, DO THIS, AND WE FEEL
THAT THE EXTRA PERFORMERS OR INTERPRETERS COMPROMISE THE INTEGRITY
OF OUR SHOW, THEN WE RESERVE THE RIGHT TO HAVE YOU CANCEL THOSE
PERFORMERS, OR WE MAY CANCEL OUR PERFORMANCE, AND YOU, THE SPONSOR
WILL STILL BE LIABLE FOR OUR ENTIRE PERFORMANCE FEE.
X. PUBLICITY AND PROGRAMS:
All publicity must specify: LARRY ENGLER'S POKO PRODUCTIONS IN THE JACK FROST HOLIDAY REVUE or THE PETER RABBIT REVUE.
IF you are distributing a program at the performance(s), then we require you to print the accurate production and cast credits for the show. Please advise us in advance so that we can supply you with this information.
Absolutely no photography, NO FLASH PICTURES, no videotaping, or recording of any kind is allowed. There must be a house announcement made at the beginning of each performance by our staff or yours to that effect. We require that you have a house management staff, and that they will enforce the no photography rule.
XII. COMPLIMENTARY TICKETS
Unless otherwise stated, the Company may have twelve complimentary tickets, provided by the sponsor, for each performance. These are to be house seat locations, center, within the first 10 rows.
You, the sponsor, are REQUIRED to provide basic food amenities for our company of nine people. This includes: beverages; water, tea, coffee, juice, as well as fresh fruit. This food and beverage is to be available to the company no later than one half hour after the agreed arrival/load in time. In addition, for performances before noon, you are REQUIRED to also provide some form of breakfast, to also Include some form of bread or cake, with appropriate compliments of sugar, milk, artificial sweetener, butter, cream cheese, jam, etc. For performances between noon and 5:00, you are REQUIRED to provide lunch for the nine company members, which is to include an assortment of sandwich choices (including non-meat), plus any appropriate dressings and/or salads, and sodas (including diet sodas) For performances after 5:00, you are REQUIRED to provide a hot dinner meal.
All meals, with appropriate serving pieces such as napkins, plates, cups, and cutlery, are to be delivered to the dressing rooms or other clean comfortable room, and are to be available no later than one hour prior to the performance, unless otherwise agreed.
The exact food provisions for lunch and dinner meals must be discussed and approved by the company at least one week prior to the performance.
XIV: FOR THEATRE IN THE ROUND:
Stage must be 35' in diameter, and all on one level (donut or surround installed, if available). Full pit is required in lieu of wing space for storage. We need back stage crossover around the entire perimeter of the theatre. We need a minimum of five easy access ramps installed, either lit or glow taped, as well as two quick change booths. We are to agree on the locations of these ramps and booths at least one week prior to the performance. Therefore, we require a seating chart that shows us the configuration of the aisles and location of the orchestra pit, dressing rooms, Star aisle, and vom in your theatre to be returned with your tech sheets specified in clause I. The show can run with or without an intermission, and is much easier to perform in the round with an intermission.
PLEASE REMEMBER TO SEND US THE TRAVEL DIRECTIONS, YOUR THEATRE'S
TECHNICAL SPECIFICATIONS, AND IF APPLICABLE, A LISTING OF HOTELS AND
RESTAURANTS AS SPECIFIED IN ITEM I. OF THIS AGREEMENT WHEN YOU SEND THIS
CONTRACT BACK. NO KIDDING! WE REALLY NEED THIS! SEND IT NOW PLEASE!
WE WOULD LIKE ALL OUR ENERGIES TO GO INTO PROVIDING YOU WITH A VERY SPECIAL EVENT FOR YOUR AUDIENCES. WE APPRECIATE YOUR COOPERATION.
YOUR SIGNATURE BELOW SIGNIFIES YOUR AGREEMENT AND ACCEPTANCE OF THE ABOVE TERMS AND CONDITIONS:
AGREED AND ACCEPTED: ___________________________________________
NAME OF SPONSOR: ________________________________ DATE: __________